Procurement refers to a long-term strategic plan to cost-effectively acquire the suppliers from a list of vendors who will efficiently deliver the quality products on time and will abide by the terms and conditions. Procurement is a complex process including many factors like available budget, purchase timeline, possible risks, the total cost of ownership and many more.
This process can be more complex and difficult to handle in the marine industry. Marine machinery and equipment need more attention and effort to prevent over-ordering or running out of stock at times. Over-ordering marine spare parts can bound your money and running out of stock can affect the efficiency and proper working of the ships.
Choosing an efficient supplier
The procurement of marine spare parts can be simplified by choosing a supplier who will handle all the related matters efficiently and will make the experience hassle-free for you. It takes a lot of time and hard work to search for the leading suppliers, getting a quote, negotiating the terms, getting the required spare part and many other related tasks.
Any emergency caused by the damage of machinery may result in delaying the operational processes of mariners. Engineers or fleet managers usually follow “no buy from outside” strategy to ensure the quality of equipment being used. In these cases, you should have spare parts in stock that can be used in case of emergencies or have contracts with suppliers who can deliver the required equipment as quickly and efficiently as possible.
Automate the Procurement
Many spare part suppliers have an online order taking system which helps the purchasing companies to automate the process and makes it quicker. Contacting the suppliers electronically can save your time and money. Instead of getting requisition to the purchasers, the request for spare parts should directly go to the purchasing systems and should be forwarded to the already approved suppliers. Then, let the quotes from suppliers come and be sorted automatically, and ultimately the engineer or superintendent will approve the most suitable quote. The order will then be automatically delivered to the selected supplier.
The concerned person should plan the procurement process fleet-wise instead of vessel-wise or office-wise. Strategically planning the sourcing activities can oversimplify the procurement process. You need to know about shipboard machinery and the related statistical data to make effective and quick decisions.
Evaluate suppliers regularly
Timely and regular evaluation of selected suppliers can save you time while making orders. Analyze the processes and financial conditions of the suppliers. Reduce the number of suppliers that aren’t a match for your requirements.
The trends of procurement are changing in shipbuilding and the marine industry. People are looking for ways to oversimplify the processes and to save time for other important business aspects. JMS Group helps you in this regard. Our wide range of available spare parts, unbeatable prices and fast delivery services simplify the procurement process for mariners.